PRIVATE FUNCTION BOOKING TERMS & CONDITIONS
All function bookings are made upon and are subject to the following terms & conditions:
To confirm your booking please forward the requested deposit within 7 days of making your booking. Management reserves the right to cancel the booking should this deposit not be received within the requested time frame. Should this occur, Management may allocate the space to another client. The deposit is non-refundable. To secure your booking, you will need to complete the booking form, sign and send it back to us with the requested deposit.
SET UP & DELIVERY
Access to the room or venue will only be given to the host of the function 30 minutes prior to the event. Service will not commence until the intended start time of the function as stated on the booking form. All deliveries for a function should be made no earlier than the day before the event in accordance with our opening hours. They must be clearly marked with the name and date of the function. Please discuss with management prior to hanging any signage, images, promotional material or other.
CATERING & FINAL NUMBERS
The Apothecary 1878 retains the right to provide all catering on its premises. No food or beverage may be bought into the premises without the prior consultation of management.
Please note - we are a small 48 seater restaurant therefore:
Confirmed numbers 24 hours prior will be considered final in the restaurant. This is the number we will cater and charge for unless we can fill your seats in the restaurant - we won't know until the day! Regrettably, we do not accept last minute cancellations (i.e. on the day, as the restaurant will be at capacity and we will be turning guests away). A guaranteed minimum number of guests must be advised for all cocktail style functions 3 full working days prior to the date of the function and the client will be charged for this number or any increase thereafter. It is the responsibility of the client to contact us regarding final numbers. Should a guaranteed number not be received the estimated attendance will be final.
PRICE VARIATION & SURCHARGES & MENU CHANGES
We cannot control increases in wine costs or even a change in vintage. Every endeavour will be made to maintain prices as printed; however, these are subject to alteration without notice. All prices are inclusive of GST. A labour charge will apply for each additional hour or part thereof that a function is serviced after 1 am without scheduled catering. Menu is subject to changes, notification provided where possible.
DAMAGE & CONDUCT
Management and staff will abide by all conditions set down in the Liquor Licensing Act and will promote the Responsible Service of Alcohol. The client is financially responsible for any damage occurring to the bar, by the organiser or invited guests. The bar reserves the right to exclude or eject any or all-objectionable persons from the bar or restaurant without liability. The Apothecary 1878 will take all necessary care but accepts no responsibility for damage or loss of goods left at the establishment prior, during or after the function. Smoking is permitted in outdoor areas.
We reserve the right to control sound levels at your function. As this is a multi-use venue sound levels cannot be guaranteed and no liability will be accepted. Amplified bands are not permitted in the wine cellar.
MENU SELECTION & BEVERAGES
All beverages are charged on consumption. All beverages must be pre-selected from the beverage lists provided. Selection of the food and beverage menu is to be made no later than two weeks prior to the function.
EXCLUSIVE USE OF AN AREA
Apothecary 1878 welcomes the exclusive use of our function room, cellar or courtyard for private functions. In these instances, there may be a minimum spend requirement which will be indicated at the time of booking. This amount is payable (14) working days prior to the function. The Apothecary 1878 reserves the right to cancel the function in the event full payment has not been received by the due date and any deposit paid will be forfeited. The Apothecary 1878 does not refund any shortfall between the minimum spend and the final amount spent at the function. Any payments made by American Express incur a 2% surcharge. Cheques are not accepted.